Virtual Assistant
Job Description


We are looking for a Virtual Assistant to provide administrative support to our team while working remotely.

As a Virtual Assistant, you will perform various administrative tasks, including answering emails, scheduling meetings and making travel arrangements. For this role, a strong Internet connection is required, along with experience using communication tools like Zoom.


  • Respond to emails and phone calls.

  • Schedule meetings.

  • Book travel and accommodations.

  • Manage contact lists in Kartra.

  • Organize calendars.

  • Perform market research.

  • Create presentations, as assigned.

  • Provide customer service as first point of contact.

  • Prepare and organize databases and reports.


  • Must be people oriented and have an upbeat personality.

  • Proven experience as a Virtual Assistant or relevant role.

  • Familiarity with current technologies, like desktop sharing, cloud services and collaboration.

  • Experience with word-processing software and spreadsheets (e.g. MS Office).

  • Knowledge of online calendars and scheduling (e.g. Google Calendar).

  • Excellent phone, email and instant messaging communication skills.

  • Excellent time management skills.

  • Solid organizational skills.

  • High school diploma; additional qualifications as an Administrator or Executive Assistant are a plus.


  • Kartra - marketing system.

  • Honeybook - CRM & workflow management.

  • Google - email support.

  • G-Suite - folder/document storage.

  • Canva - template management for documents.

  • Asana - project management.